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  Poster Presentation Information and Guidelines

 

Poster Slam December 18, 2012, from 10:30am to 12:00noon
Rooms: Crystal AB, Crystal CD, Crystal EF

Poster Sessions, December 18, 2012, from 12:00 noon to 1:30 pm
Venue: Salon 7

Below, please find the guidelines for the poster session for the Research in Progress Track at ICIS 2012 . There are two parts to participating in the poster session -- the Summary ‘Poster Slam’ Presentations and the Poster Presentation itself.

There will be three poster tracks, each consisting of a Summary Presentations part, where each presenter will get exactly two minutes to present their paper to the conference participants. This will be followed by the Poster Presentations, with each paper assigned a cork board to hang the poster on (see the ICIS website for poster guidelines). During this part, one or more co-authors of each paper will present and discuss their paper to small groups of conference participants, and have the opportunity to interact with these participants.

POSTER SLAM PRESENTATION GUIDELINES

Each presenter will get 2 minutes and up to 3 slides MAXIMUM. Presenters should allow 15 seconds for changeover, and thus should be ready to deliver their presentation in 1 minutes and 45 seconds. Given the tight timing constraints, presenters will be cut off if they exceed their allotted time.

To help with compatibility of the slides (which will be combined into a single file), summary presentations should be created by downloading and modifying the provided presentation slides template in the file icis2012_00_00_slides.pptx. Presenters will receive this template by e-mail. The final file should be renamed icis_postertrack_num_slides.pptx, where “postertrack” is the designated poster track to which you have been assigned as per the excel spreadsheet we will email you and "num" is replaced with the order in which your presentation is also according to the Excel Spreadsheet. Your file should be emailed to all of the session chairs (Jui Ramaprasad, Ravi Bapna and Sarah Rice) at This e-mail address is being protected from spambots. You need JavaScript enabled to view it with the subject in the following format:
EMAIL SUBJECT: Poster Track - Presentation

For instance, the file for the third presentation in poster track one should be named icis2012_01_03_slides.pptx.

To help with compatibility, presenters should avoid mathematical symbols in nonstandard fonts, and use images for formulas, graphs and tables to the extent possible. They should also keep the font size readable, and avoid using transitions in their slides. Presentation slides should be received no later than midnight of Sunday, December 2. Note that we will not accept updated versions of a file once you have submitted.

 

POSTER SESSION PRESENTATION GUIDELINE

The Poster Presentation session is designed to allow presenters maximum yet personal interaction with many attendees at one time.  Presenters will stand next to their poster as attendees stroll around the meeting room searching for topics of interest.  In order to attract attention, presenters need to have an exciting topic and a visually stimulating presentation where organization and clarity are critical.  The presentation must catch attendees’ eyes as they walk by and then be easily conveyed in a short time.  After that, a more formal, detailed, one-on-one discussion can be conducted.  The main goal for presenters is to stimulate informed discussion of your research.  Below are some guidelines to help you achieve this goal:

1. The Poster:

This is essentially your presentation in LARGE TYPE format on display on a 1.2 meter high x 2.4 meter wide (4 ft x 8 ft) poster board (see below). You want to make sure that your presentation is easily readable from a short distance (e.g., 1 to 2 meters or 3 to 6 feet) and that it is eye-catching (use large fonts for keywords, use different colors for graphs/illustrations, etc.). DO NOT POST YOUR ORIGINAL MANUSCRIPT!

The poster board:

poster

2. Print:

Ordinary typewritten copy or carelessly prepared handwritten copy is UNACCEPTABLE. Type material on a bulletin (large size) typewriter or use a normal size typewriter or printer, double spaced, and photographically enlarge to the largest size stationery that you have available, e.g., 8”x14” or A3 stationery. It is suggested that you DO NOT use any larger size than this since it may be difficult to attach each poster piece to the display board.

3. Handouts:

Be sure to bring at least 25 copies of your original paper (these can be double sided). Have your papers readily accessible for attendees to pick up. If you run out of papers, take the business cards of the attendees interested in your work or write down their addresses. You can also bring some blank mailing labels to mail out your paper.

4. Presenting:

One or more of the authors MUST be present during the Poster Presentation session. The purpose of the Poster Presentation is to encourage informed participation and discussion among ICIS participants. If one author represents the entire team, that person should be capable of answering any questions concerning the presentation.

5. Equipment and Room set up:

We expect to have about 90 poster presentations. There will be about 50 poster boards (100 display surfaces) set up in rows of 5 to 10. Each poster-board surface will have the presentation title and presenter's name on it.

Each presenter will be provided with ONE side of a 1.2 meter high x 2.4 meter wide (4 ft x 8 ft) poster board. Thumb tacks/push pins will be available although presenters are encouraged to bring their own thumb tacks/push pins or Velcro tape depending on their method of attaching their presentations.

6. Schedule and Timing:

Poster boards for the poster session will be available at the main poster session starting with setup at 9am.

7. Some more helpful hints:

  • In planning your presentation, draw a rough sketch of your presentation first. Remember the size should be no larger than 1.2 meter high x 2.4 meter wide (4 ft x 8 ft). Graph paper and post-it notes may help you visualize where the components will go.
  • Carefully edit your presentation to reduce cluttering and improve readability. Make sure every item is necessary.
  • Use blank spaces to highlight or offset information. Place related materials such as photos accompanying text close together.
  • Space your information proportionately. A good way is to divide your presentation either horizontally or vertically into three or four sections, and place materials within those sections.
  • When choosing a background to frame your visual presentation, remember that neutral or grayish colors will be easier on the eyes than a bright color.
  • Usually visual presentations are put up with tacks. You may decide to place Velcro tabs on the back of your presentation pieces and bring along a piece of 1.2 meter high x 2.4 meter wide (4 ft x 8 ft) felt or other cloth to which you attach your pieces. This can make a visually more attractive presentation, and is easier to set up.
  • Transport your Presentation to the meetings in a mailing tube or portfolio case.

* These guidelines were shamelessly lifted and adapted from the Academy of Management 2009 website, SIOP, and LCSC websites.